AAUW Job Position Descriptions

One-Year Term

The President-Elect shall work with the President on all AAUW administration and program development phases.

 

One-Year Term

The Membership Vice President

• develops a budget and submits it to the Board for approval
• recruits new members by providing AAUW brochures and membership forms at branch meetings
• follows up with prospective members
• forwards membership applications, dues, and information to the Finance Officer
• updates forms and brochures as needed
• schedules an Open House for potential new members in October or November
• stays abreast of special deals or discounts for new members
• contacts members who did not renew and encourages them to rejoin
• engages new members and prepare a brief article for Pressible
• maintains a current list of members and cross-references it with AAUW National official membership list

One-Year Term

The Membership Vice President

• participates in Membership Committee meetings and steps in when MVP is unavailable
• assists MVP in providing information about membership and completing new member forms.  
• assists with events for new members
• assists in communication about new members to the membership
• assists in maintaining a supply of membership forms and AAUW brochures

One-Year Term

The Program Vice President 

• plans the monthly branch programs, including location, speaker, entertainer, and other significant amenities. 
• by August, determines September--June monthly programs for inclusion in the Yearbook
• provides an announcement of the meeting for the Pressible each month 
• obtains honoraria for each speaker from the Finance officer 
• sends or gives honoria and thank you notes to each speaker

 

One-Year Term

The Secretary

• records the Minutes of each monthly meeting
• sends announcements, contacts, or any other immediate action of the President to the President within 24 hours by way of email
• writes a summary of the year's Minutes for publication in the next year's Yearbook.
• keeps the supply of AAUW stationary for the use of other committees or committee chairpersons
• sends thank you letters to Erie Gives Day contributors

Two-Year Term

The Finance Officer

• transfers and maintains branch bank accounts
• works with Webmaster on PayPal account
• works with Membership VP to secure membership renewals and process dues and fees, including filing necessary forms with AAUW state and national offices, which includes information on new members
• coordinates with the branch Board to evaluate financial health and stability of branch finances
• works with the branch Board to develop an annual budget that supports branch programs and activities.
• prepares monthly financial statements, including analyzing actual performance against budget
• secures annual sponsors for Pressible
• prepares honorarium checks for speakers
• serves on Investments Committee
• is aware of federal and state charitable tax issues and legal liabilities
• files IRS Form 990-N (gross receipts under $50,000)
• protects assets of the branch by securing adequate insurance coverage and implementing internal auditing controls and procedures
• supports branch financial review process by cooperating with other officers assigned to this task with a hired accountant
• prepares and submits an annual report to Board and Yearbook editor
• communicates with the AAUW finance department about listing branch in the AAUW Group Exemption Letter
• retains good order of all financial statements, IRS forms, and correspondence, sales and tax certificates, tax determination letters, invoices, and receipts, paid checks, deposits, contracts, and other financial supporting documents consistent with best practices and state law

One-Year Term

The Public Information Officer

• updates the AAUW website at the request of the Board or Committee Chairs
• maintains the AAUW Facebook page
• coordinates with the Finance Officer regarding Paypal transactions

One-Year Term

The Public Policy Chair

• keeps branch members informed on AAUW priorities and issues
• suggests programs or initiatives that the Branch might pursue
• writes a monthly article for the Pressible on local, state and/or national issues
• communicates with local, state, and national legislators on AAUW priorities

Non-voting Members of the Board

The Diversity Chair

• directs any branch efforts to increase the diversity of membership
• promotes programs or activities that promote the understanding and appreciation of diverse races, cultures, and ethnicities
• works closely with the Global Friends outreach group, which welcomes immigrant women to the Erie community and promotes understanding of their backgrounds

The Investment Chair

• monitors and handles transactions of AAUW Erie investments
• reports quarterly to the Board
• monitors and handles transactions of AAUW Erie investments

The Pressible Editor

• publishes the 4-8 page monthly newsletter for the months of August—June
• solicits material from officers and committee chairs by the 15^th of each month
• uses Microsoft Publisher or Word for the newsletter and converts files to Adobe Acrobat format for email transmission
• sends draft of Pressible to President each month for review before publication
• works with the printer to create hard copies of the newsletter mailed to designated members
• mails hard copies to members without email

The Records Management Chair

• oversees digitization of branch archival materials, which are stored in the AAUW Google Drive
• maintains the order of hard copy archival materials
• reports to Board as needed on the maintenance of archival materials

The Scholarship Committee Chair

• finalizes Adella B. Woods Scholarship committee members early in January
• sends letters to targeted financial aid officers and faculty at local universities in the second week of January and sends follow-up emails in late February/early March
• works with Public Relations officer to advertise scholarships
• updates online application process with Webmaster
• distributes applications and rubric to committee members and convene a meeting to choose awardee(s) shortly after April 1 deadline
• notifies awardees via phone call and official letter
• works with Public Relations to secure publicity for awardees
• oversees presentation of the award at May meeting

The Scholarships Fundraiser Chair

• plans, organizes, and executes the yearly fundraising event
• requests volunteers to be on the committee from the membership.
• organizes the volunteers and assigns specific responsibilities to subcommittees, which may include: identifying authors and getting their commitment to participate; conducting public relations and marketing; making arrangements for location; requesting and locating signed books by authors for auction; and organizing volunteers for the day of the event

The Study Groups Coordinator

• communicates with facilitators of study groups about meeting schedules, locations, and topics for inclusion in Erie Pressible
• encourages participation in existing study groups and the formation of new ones
• attends board and monthly membership meetings as well as new member receptions to encourage participation in study groups.
• shares study groups' general purposes and schedules with Yearbook Editor
• reports to the President of the Board regarding new and existing groups

The Yearbook Editor

• publishes the yearbook by the September meeting
• works with the President, Finance Chair, Membership Chair, Program Chair, Secretary, and Study group editor to update Yearbook sections
• designs the cover of the Yearbook
• sends Yearbook for printing